Facility Rentals

Sidwell Friends School currently has two separate campuses, in Bethesda, Maryland, and Washington, DC.

When the School is not using them, several spaces on each campus are available for rent for events such as weddings, memorial services, and athletic team practices. Please see the room listings below for detailed information about each space.

Submit your rental request to the Auxiliary Programs Office at least three weeks before your rental. To inquire about availability, please fill out the facility request form. If you have any further questions, please email rentals@sidwell.edu, and a member of our team will respond to your request within two business days.

Rental Spaces

Athletics Facilities

Room Availability Hourly Fee Capacity AV/Lines for Fields
Athletic Center Courts 3 and 4 Weekdays 7:00–11:00 p.m.
Sunday 8:00 a.m.–6:00 p.m.
No rentals on Saturday
$125 1 game per court No score board or sound system available
Wannan Gym Weekdays 6:00 a.m.–11:00 p.m.
Weekends 8:00 a.m.–9:00 p.m.
$125 1 game in space None available
Upper Turf Sunday only 8:00 a.m.–sundown
No rentals during the week or on Saturdays
$175 Standard soccer field (small) Lined for field hockey, women’s lacrosse, and soccer No lights on this field
Lower Turf Sunday only 8:00 a.m.–sundown
No rentals during the week or on Saturdays
$175 Standard football field Lined for football, men’s lacrosse, and soccer No lights on this field
Dance Studio Weekdays 7:00 p.m.–11:00 p.m. Sunday 8:00 p.m.–6:00 p.m.
No rentals on Saturday
$100
Projector with program audio and HDMI/VGA connections
Lower School Gym Weekday 6:00 p.m.–9 p.m.
Saturday 8:00 a.m.–4:00 p.m.
No rentals on Sunday or federal holidays
$125 1 game at a time None available
Athletic Center Courts
Dance Studio
Lower School Gym
Wannan Gym
Lower Turf
Upper Turf

Conference and Event Space

Room Availability Hourly Fee Capacity Technology
Robert L. Smith Meeting Room Weekdays 4:00–10:00 p.m. Weekends 8:00 a.m.–10:00 p.m. $500 (minimum 2 hours) 550 Four-way projector with program audio and HDMI/VGA connections, DVD/BluRay player, Click Share for wireless slide presentations (slides only; not good for video), 2 wireless mics available (2 lavalier, 2 handheld, or 1 lavalier and 1 handheld), XLR inputs for 4 additional wired mics (groups must provide their own)
Bernstein Drawing Room Weekdays 5:00 p.m.–10:00 p.m. Weekends 8:00 a.m.–10:00 p.m. $150
Projector with program audio and HDMI/VGA connections, ClickShare for wireless slide presentations (slides only; not good for video)
Rusch Room Weekday evenings after 5:00 p.m. Weekend days $150
Projector with program audio and HDMI/VGA connections
Upper School Classrooms Available weekends only $100
Projector with program audio and HDMI/VGA connections
Alumni Lounge Weekdays after 4:00 p.m.
Weekends 10:00 a.m.–8:00 p.m.
$150 10 people around table Projector with program audio and HDMI/VGA connections
Mary Ellen Caplin Theater Weekdays after 6:00 p.m. Weekends $500 (minimum 4 hours)
Projector with program audio and HDMI/VGA connections, 4 wireless microphones (2 handheld, 2 lavalier)
Middle School Drama Studio Weekdays after 6:00 p.m.
Weekends
$150
Projector with program audio and HDMI/VGA connections
Upper School Dining Room Weekdays 6:00–11:00 p.m. Weekends 8:00 a.m.–10:00 p.m. $200
1 Handheld wireless mic
Zartman Garden Weekdays 6:00 p.m.–sundown Weekends 8:00 a.m.–sundown $200 (minimum 2 hours)
None available
Weddings Weekends 8:00 a.m.–10:00 p.m. $2,000 flat fee Includes 4 hours in the Meeting Room, bride and groom changing/ dressing room, parking, security, and an on-site host during the event.
Caplin Theater
Caplin Theater2
MS Drama Studio
RLS Meeting Room
Rusch Team Room
US Classroom
US Dining Room
Bernstein Drawing Room
Zartman Garden
Alumni Lounge

Rental FAQs

Is parking available?

Yes! Rental groups are welcome to use the garage or parking lot free of charge. Please be aware that parking can be limited due to other events taking place on campus.

Is security on campus when school is not in sessions?

Yes! Our DC campus security team is on campus at all times. Our Lower School (Bethesda) campus security is not present on federal holidays.

Can groups use the scoreboard?

No. The scoreboard is not available for group use.

Can groups sell tickets, concessions, or other items on campus?

Selling tickets, concessions, or other items is not allowed. Groups are welcome to sell tickets ahead of time for events; actual transactions may not take place on our campus.

Can groups serve alcohol on campus?

No. Rental groups cannot serve or consume alcohol on campus.

Will other activities be taking place on campus at the same time?

Often, yes. Sidwell Friends School is an active institution and will often have sports practices, rehearsals, games, testing, student activities, and other special events taking place at the same time. During the summer, Sidwell Summer operates many programs, so rentals typically may not occur during the camp day.

Are the restrooms available?

Yes! All rental location have restrooms available.

What happens in case of inclement weather?

When the school is closed due to inclement weather conditions, all facilities will be closed, including the gymnasiums. To confirm closures, please contact the Security Office at 202-537-8197.

Is insurance required?

Yes. All rental groups must provide the School with an insurance certificate with the School named as an additional insured, providing comprehensive general liability insurance. TULIP (Tenant Users Liability Insurance Policy) event insurance can be purchased through One Beacon Entertainment.

If a group is unable to provide such a certificate of insurance, it must submit a Release and Indemnification Form for all participants during the rental time.

Can Sidwell Friends School advertise my event?

No, we are not able to promote any outside group’s event.

Can I store items on campus for recurring rentals?

No, we are unable to offer storage on campus. Groups must collect all items at the end of their rental time.

Is there a first aid kit accessible?

Each rental group must provide any medical equipment needed for participants, including first aid supplies, Epipens, inhalers, and so on. The School is only able to provide an AED. Each rental group should have a designated representative responsible for medical needs who has current first aid and CPR certification.

Policies

Payment Schedule

All payments must be made to Sidwell Friends School at least one week before the event. Cancellations must be made within 24 hours of the scheduled rental start time. There is a $200, nonrefundable holding cost due with the signed contract for all rentals.

Insurance

The rental group must submit proof of insurance or sign a release waiver form indicating that Sidwell Friends School is harmless for all loss, liability, cost, and expense (including attorney’s fees) incurred in connection with any damage (property or bodily) on the premises during the rental agreement.

Timing

Rental requests must be submitted at least three weeks in advance. Requests made after this may result in additional fees. Rentals are scheduled on a first come, first serve basis.

All setup and cleanup must take place within the rental time frame. Field and gym spaces are booked back-to-back; thus the rental time frame includes setup, cleanup, warm-up time, etc.

No loitering is allowed on campus before or after the rental time. Everyone must vacate the premises within 20 minutes of the end of the rental time.

Groups that do not arrive within 10 minutes of the rental start time must report to the Security Office, as buildings will be locked.

Expectation

Rental groups must remove all property upon leaving the premises. No equipment or catering is available. Tables and chairs can be provided on request at cost to the rental group.

Smoking, alcohol, and drugs are not permitted on the campus.

Use of the School name or photography must be cleared in advance by the Associate Head of School’s office at 202-537-8108.

Pets are not allowed on campus at any time, including on athletic fields.

Inclement Weather

When the School is closed due to inclement weather conditions, all facilities will be closed including the gymnasiums. Call the Security Office at 202-537-8197 to confirm closures.

Medical and Health Needs

Rental groups assume all financial, legal, and medical responsibility for their staff, invitees, and attendees and must ensure that the designated representative responsible for medical needs has current first aid and CPR certification. The rental group must provide any medical equipment need for participants. The School will not make medical equipment available (e.g., inhalers, Epipens, etc.) except for the AED.

Additional Fees

Additional Items Cost Per Unit
Gym tarp $300 flat rate
Additional security officer $35 per hour
Chairs $2.50 per chair
Chair setup $4 per chair
Tables $7.50 per table
Table setup $10 per table
Event cleaning service $150 flat rate
Coat racks $30 each
Grills $75 each
Ice $50 flat rate
Technology training, pre-event visits, set-up meetings $25/visit
Host (included in wedding, theater, and Meeting Room rates) $25/hour

Sidwell Friends School offers additional items to make sure your event runs smoothly and to ensure that the space is properly maintained.

Please note: Parties of 50 or more may result in the hiring of additional special police officers on campus; see hourly rate above.