Web Policy Guidelines


The Sidwell Friends School Web site serves as a resource for individuals both inside and outside of the Sidwell Friends community.  The site functions as a central means of communication among faculty, staff, parents, students, and alumni. Prospective families and employees are also included in its target audience. Users are able to access up-to-date news, calendars, and schedules. The School’s philosophy, history, curriculum, admissions materials, and campus maps are also available on the website, as are employment listings.

Constituent Portals

The SFS Web site contains three password-protected portals intended to facilitate communication within and between its employee, parent, and student communities. The School has also created an online alumni community to allow former students to contact and communicate with one another, and to share alumni news and events.

Faculty/Staff Portal

The Faculty/Staff Portal serves as a resource and communication tool for SFS employees. The Portal contains links for accessing email, Educator Online, and Citrix, and includes electronic versions of such items as the Employee Handbook, the School logo, and various Business Office forms. Employees may also access customized calendars, news, class pages, and sports. Teachers manage their class pages from the Portal.

Parent Portal

This Portal serves as a resource and communication tool for SFS parents. It is a tool for the School administration and Parents Association to keep parents up-to-date on School events, PA activities, athletics, and other news. Parents can view academic, team or School calendars, access the PA newsletters, view or print the online Parent-Student Directory, and submit and update directory, emergency, and health information for their children. Parents may also access customized calendars, news, class pages, and sports.

Student Portal

This Portal serves as a resource and communication tool for SFS students. It is a tool for the School to keep students up-to-date on School events, activities, athletics, and other news. Students can check their email and access the Student-Parent Directory and the Parent-Student Handbook. Students may also access customized calendars, news, class pages, and sports.

Maintenance of Web site Content

The Parents Association pages in the Parent Portal are managed by that organization. All submissions must be sent directly to the Parents Association Web Editor who works with the School Web Coordinator to maintain the site. Parents wishing to post information about specific students, teachers, staff members, courses or any school-sponsored program or activity, must first notify and gain advance permission from the students, teachers, coaches, and/or staff members involved.

Privacy Regulations

Personal contact information for students, parents, and employees, including home and e-mail addresses, telephone numbers, and other information that could be used by unauthorized individuals, will not be published on the public areas of the site. Student and parent contact information is available only to parents, students, and employees. Personal contact information for faculty and staff is only accessible to employees.

In order for student names, photographs and projects to be included on the public area of the SFS Web site, there must be a release signed by the student’s parent or legal guardian on file in the Business Office.


Posting or providing access to material that violates the copyrights of others is prohibited. No copyrighted materials, including educational materials subject to copyright, may be posted anywhere on the Sidwell Friends Web site, or on personal Web pages hosted by Sidwell Friends, without the authorization of the copyright owner. Knowingly providing links to Web sites that contain pirated materials is also prohibited. Anyone who repeatedly violates this rule may lose the right to have his or her materials hosted by Sidwell Friends or posted on the School’s site.

Anyone wishing to assert his or her copyright to original materials that he or she has placed on the Sidwell Friends Web site may include the following on the first page of the materials: “Copyright © 2015 [name].”

Acceptable Use

Sidwell Friends has adopted and enforces the standards set forth in these Web Policy Guidelines for materials posted on its Web site and on the personal Web pages that it hosts. The School reserves the right to remove or disable access to material that violates its acceptable use policies. However, the School does not assume any responsibility or liability for content provided by others, including content provided by faculty, staff, and students on their own personal Web pages, nor does Sidwell Friends assume any liability or responsibility for failure to enforce its acceptable use standards as set forth herein.