When the School is not using them, several spaces on each campus are available for rent for events such as weddings, memorial services, and athletic team practices. Please see the room listings below for detailed information about each space.
Submit your rental request to the Auxiliary Programs Office at least three weeks before your rental. To inquire about availability, please fill out the facility request form. If you have any further questions, please email firstname.lastname@example.org, and a member of our team will respond to your request within two business days.
|Room||Availability||Hourly Fee||Capacity||AV/Lines for Fields|
|Athletic Center Courts 3 and 4||Weekdays 7:00–11:00 p.m.
Sunday 8:00 a.m.–6:00 p.m.
No rentals on Saturday
|$125||1 game per court||No score board or sound system available|
6:00 a.m.–11:00 p.m.
Weekends 8:00 a.m.–9:00 p.m.
|$125||1 game in space||None available|
|Upper Turf||Sunday only
No rentals during the week or on Saturdays
|$175||Standard soccer field (small)||Lined for field hockey, women’s lacrosse, and soccer No lights on this field|
|Lower Turf||Sunday only
No rentals during the week or on Saturdays
|$175||Standard football field||Lined for football, men’s lacrosse, and soccer No lights on this field|
7:00 p.m.–11:00 p.m.
8:00 p.m.–6:00 p.m.
No rentals on Saturday
|$100||Projector with program audio and HDMI/VGA connections|
|Lower School Gym||Weekday 6:00 p.m.–9 p.m.
Saturday 8:00 a.m.–4:00 p.m.
No rentals on Sunday or federal holidays
|$125||1 game at a time||None available|
|Robert L. Smith Meeting Room||Weekdays 4:00–10:00 p.m. Weekends 8:00 a.m.–10:00 p.m.||$500 (minimum 2 hours)||550||Four-way projector with program audio and HDMI/VGA connections, DVD/BluRay player, Click Share for wireless slide presentations (slides only; not good for video), 2 wireless mics available (2 lavalier, 2 handheld, or 1 lavalier and 1 handheld), XLR inputs for 4 additional wired mics (groups must provide their own)|
|Bernstein Drawing Room||Weekdays 5:00 p.m.–10:00 p.m. Weekends 8:00 a.m.–10:00 p.m.||$150||Projector with program audio and HDMI/VGA connections, ClickShare for wireless slide presentations (slides only; not good for video)|
|Rusch Room||Weekday evenings after 5:00 p.m. Weekend days||$150||Projector with program audio and HDMI/VGA connections|
|Upper School Classrooms||Available weekends only||$100||Projector with program audio and HDMI/VGA connections|
|Alumni Lounge||Weekdays after 4:00 p.m.
Weekends 10:00 a.m.–8:00 p.m.
|$150||10 people around table||Projector with program audio and HDMI/VGA connections|
|Mary Ellen Caplin Theater||Weekdays after 6:00 p.m. Weekends||$500 (minimum 4 hours)||Projector with program audio and HDMI/VGA connections, 4 wireless microphones (2 handheld, 2 lavalier)|
|Middle School Drama Studio||Weekdays after 6:00 p.m.
|$150||Projector with program audio and HDMI/VGA connections|
|Upper School Dining Room||Weekdays 6:00–11:00 p.m. Weekends 8:00 a.m.–10:00 p.m.||$200||1 Handheld wireless mic|
|Zartman Garden||Weekdays 6:00 p.m.–sundown Weekends 8:00 a.m.–sundown||$200 (minimum 2 hours)||None available|
|Weddings||Weekends 8:00 a.m.–10:00 p.m.||$2,000 flat fee Includes 4 hours in the Meeting Room, bride and groom changing/ dressing room, parking, security, and an on-site host during the event.|
- Is parking available?
- Is security on campus when school is not in sessions?
- Can groups use the scoreboard?
- Can groups sell tickets, concessions, or other items on campus?
- Can groups serve alcohol on campus?
- Will other activities be taking place on campus at the same time?
- Are the restrooms available?
- What happens in case of inclement weather?
- Is insurance required?
- Can Sidwell Friends School advertise my event?
- Can I store items on campus for recurring rentals?
- Is there a first aid kit accessible?
Often, yes. Sidwell Friends School is an active institution and will often have sports practices, rehearsals, games, testing, student activities, and other special events taking place at the same time. During the summer, Sidwell Summer operates many programs, so rentals typically may not occur during the camp day.
Yes. All rental groups must provide the School with an insurance certificate with the School named as an additional insured, providing comprehensive general liability insurance. TULIP (Tenant Users Liability Insurance Policy) event insurance can be purchased through One Beacon Entertainment.
If a group is unable to provide such a certificate of insurance, it must submit a Release and Indemnification Form for all participants during the rental time.
Each rental group must provide any medical equipment needed for participants, including first aid supplies, Epipens, inhalers, and so on. The School is only able to provide an AED. Each rental group should have a designated representative responsible for medical needs who has current first aid and CPR certification.
All payments must be made to Sidwell Friends School at least one week before the event. Cancellations must be made within 24 hours of the scheduled rental start time. There is a $200, nonrefundable holding cost due with the signed contract for all rentals.
The rental group must submit proof of insurance or sign a release waiver form indicating that Sidwell Friends School is harmless for all loss, liability, cost, and expense (including attorney’s fees) incurred in connection with any damage (property or bodily) on the premises during the rental agreement.
Rental requests must be submitted at least three weeks in advance. Requests made after this may result in additional fees. Rentals are scheduled on a first come, first serve basis.
All setup and cleanup must take place within the rental time frame. Field and gym spaces are booked back-to-back; thus the rental time frame includes setup, cleanup, warm-up time, etc.
No loitering is allowed on campus before or after the rental time. Everyone must vacate the premises within 20 minutes of the end of the rental time.
Groups that do not arrive within 10 minutes of the rental start time must report to the Security Office, as buildings will be locked.
Rental groups must remove all property upon leaving the premises. No equipment or catering is available. Tables and chairs can be provided on request at cost to the rental group.
Smoking, alcohol, and drugs are not permitted on the campus.
Use of the School name or photography must be cleared in advance by the Associate Head of School’s office at 202-537-8108.
Pets are not allowed on campus at any time, including on athletic fields.
When the School is closed due to inclement weather conditions, all facilities will be closed including the gymnasiums. Call the Security Office at 202-537-8197 to confirm closures.
Medical and Health Needs
Rental groups assume all financial, legal, and medical responsibility for their staff, invitees, and attendees and must ensure that the designated representative responsible for medical needs has current first aid and CPR certification. The rental group must provide any medical equipment need for participants. The School will not make medical equipment available (e.g., inhalers, Epipens, etc.) except for the AED.
|Additional Items||Cost Per Unit|
|Gym tarp||$300 flat rate|
|Additional security officer||$35 per hour|
|Chairs||$2.50 per chair|
|Chair setup||$4 per chair|
|Tables||$7.50 per table|
|Table setup||$10 per table|
|Event cleaning service||$150 flat rate|
|Coat racks||$30 each|
|Ice||$50 flat rate|
|Technology training, pre-event visits, set-up meetings||$25/visit|
|Host (included in wedding, theater, and Meeting Room rates)||$25/hour|
Sidwell Friends School offers additional items to make sure your event runs smoothly and to ensure that the space is properly maintained.
Please note: Parties of 50 or more may result in the hiring of additional special police officers on campus; see hourly rate above.